Vacancy: Kickstart Scheme – Executive Assistant (6 months)

Hours: 25 hours per week (9.30 am -5.30pm Tuesday, Thursday, Friday. 9.30 am -1.30pm Wednesday. Flexible working is available pending a formal application. Some weekend work may be requested on occasion, for which Time off in Lieu (TOIL) will be given)
Salary: National minimum wage
Location: The Maya Centre, Unit 8, 9-15 Elthorne Rd, London, N19 4AJ (possibility of remote/ home working during Covid-19)
Please note: This post is open to female applicants only as being female is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010. 

About The Maya Centre

The Maya Centre is a community-based charity in Islington offering free psychodynamic psychotherapy and holistic support to women on low incomes who have experienced gender-based violence or exploitation. 65% of our clients come from Black, Ethnic Minority and Refugee backgrounds and we offer our services in over 11 different languages.

We provide a safe and nurturing women-only space which invites service-users to build trust, increase resilience and self-care and form effective support networks both within and beyond the experience of therapy. Our services include one-to-one psychotherapy, group and arts psychotherapy, a range of complimentary therapies and wellbeing workshops.

About the Kickstart Scheme (and criteria)

We are pleased to be a part of the Kickstart Scheme, offering jobs for young people aged 18-24, who are currently claiming Universal Credit and are at risk of long-term unemployment. The Maya Centre will welcome the candidate as a member in the Core Team and provide full training and support.

About the Role

We are seeking a friendly and efficient Executive Assistant to provide welcoming front-of-house support to women attending our counselling services and high quality administration support to our busy clinical and management team.

Key responsibilities:

  • Maintain a presentable, organised, and calm environment suitable for delivery of therapeutic services.
  • Provide executive and administrative support to the CEO in relation to operational and HR tasks.
  • Answer the intercom and greet service-users and visitors to The Maya Centre, updating the visitor’s book.
  • Answer and make telephone calls in a professional and courteous manner.
  • Monitor and respond to incoming emails and voice mails, sort and distribute post.
  • Undertake a range of administrative duties including inputting data, scanning, filing of paper and electronic documents.
  • Monitor and replenish office/kitchen consumables, stationery supplies and schedule equipment maintenance/ repairs.
  • Ensure a safe working environment for self and others in line with the Health and Safety and Fire Risk requirements.
  • Always maintain confidentiality, adhering to The Maya Centre Confidentiality Policy and General Data Protection Regulations (GDPR).

About you

The ideal candidate will first and foremost show a passion for the services we provide at The Maya Centre. You will have good people skills (warm, approachable, and non-judgmental), and a high level or discretion and confidentiality. You will also be organised with a good eye for detail and an efficient approach to work. Some experience of volunteering in a community or at a charity is desirable. The ability to speak a community language as well as English is welcome

How to apply

You can apply by emailing a CV and covering letter with ‘Executive Assistant’ in the subject line to Alternatively, you can apply by contacting the Job Centre and telling them you’d like to apply for the Kickstart Scheme at The Maya Centre (application ID: KS374C2DCE).

Please note the closing date for this role  is 28th February 2022.

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